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Conference Manager FAQ

Frequently Asked Questions

Below are common questions we’ve received about the Conference Manager. If you can’t find your answer below, please contact us.

How long does it take to implement the Conference Manager?

From the time we received your request to the time we have set up and you have access to your school's version of the Conference Manager is within two business days.  Although we would never encourage leaving things to the last minute, we have had a school contact us 3 hours before they wanted to schedule and we were able to have them up and running. 

Do I need to be using PowerSchool as my student information system to use the Conference Manager?

We do integrate with PowerSchool so that parents are able to log in to PowerSchool and then access the Conference Manager  through the PowerSchool Parent Portal.  However, the Conference Manager is designed to operate as a stand-alone application, which is independent from the student information system.  In this instance parents use the URL provided to them by the school (or use the link on the school's website) and register for their own accounts.  The registration is done once and takes about a minute. 

We are interested in implementing the Conference Manager in all schools in our district, but want parents to have one username that they use to log in regardless of the school(s) their student(s) attend. Can you provide that?

Yes, the Conference Manager can be set up in District Mode, which means that a common URL is used for all parent in a district.  Once a parent logs in, they are able to see all the schools they have a child registered at and then select the school(s) of the student(s) that have upcoming parent-teacher conferences.

What about parents who don't have internet access? How do these parents book their parent-teacher conferences?

The Conference Manager is designed to make the scheduling and coordinating of parent conferences quick and easy.  However, we know not all parents have access to the internet, or they may be in the school and just want to speak with someone to book a conference at that time.  Anyone with system administrator or office staff access is able to book an appointment for a parent who calls in or stops by the office.  In addition, schools can optionally configure a conference round so that teachers are able to also book for parents. 

Is a teacher able to block off times when they are not available?

Yes. When a conference round is created, the system administrator is able to provide teachers with the ability to reserve time blocks, which makes them unavailable by appearing to parents as times that have already been booked. This can be used when a teacher is only available for a portion of the parent conference session or schedule. It is also a very useful feature when a teacher knows a particular parent will need more time that the one block the parent may book, or if the teacher wants to keep a block available for a parent who they know won't book on their own.

Is the data collected in SchoolSoft secure and is it backed up?

We value the privacy of your data and know that having data secure and backed up is important to you and your school.  We adhere to international standards for data-encryption, security and conduct daily back-ups of data.  

30-day FREE trial – Conference Manager

30-Day FREE Trial

Our commitment is to make life easier for people who work your school. The 30-Day Trial allows you to implement the Conference Manager, collect feedback from your staff and parents and make an informed decision.

1

Tell us you are ready to do a 30-day Free Trial.

2

We set up your school's Conference Manager.

3

You configure the upcoming conference round.

4

30-day Free Trial begins when parents start booking conferences.

No small print, tricks or hidden fees. We encourage you to use the SchoolSoft Conference Manager to create and manage your next round of parent-teacher conferences. You only get invoiced if you are completely satisfied. There is absolutely NO RISK!

30-day Free Trial

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Pricing – Conference Manager

Pricing

Standard License

Schools with over 300 students.

$500/yr

small School

Schools with up to 299 students.

$100 + $1/student

 

District Discounts

The following discounts are available for districts that implement the Conference Manager in multiple schools:

10% Single District-Wide Invoice Discount

10% Multi-School Discount

10% Bundle Discount for schools already purchasing the Permission Form Manager

Feel free to contact us with questions or for a quote.

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SCHOOLSOFT has been a trusted PowerSchool Partner since 2012. When implementing one of SchoolSoft's solutions, you can expect:

Streamlined integration process
Protection of student data
Minimal frustrations associated with using multiple software applications

Learn more about PowerSchool partners